Minutes 1st March 2022
DRAFT WELTON LE MARSH PARISH COUNCIL
MINUTES OF THE MEETING HELD
1st March 2022
PRESENT: Cllrs Attkins (Chair): Williams; Bradley and Holiday. Cllr G. Crome (after item 3)
J. Cooper (Parish Clerk)
Cllr S. Eyre (ELDC)
5 members of the public
During the public session the following matters were raised:
- Village Hall – 3 more groups using the hall, bookings still looking good. Hall Committee will thank ex Cllr Tucker for his work with the Resilience Group.
- Cllr Eyre (ELDC) advised that District Council move to Horncastle still going ahead, he had also spoken to Mr Pell who confirmed he would not be looking at the village hall car park.
- Flier for Jubilee event been circulated to residents.
- Newsletter – questioned whether it was possible for a regular newsletter for the village with Parish Council news, events and useful contact numbers. Discussion on merits of a newsletter – it had been tried before but content was low. Agreed to try and put something together with the Village Hall newsletter and to look at it further.
- Fridge Magnets with contact numbers – next agenda
- Emergency Plan/Resilience Group – next agenda
- Footpath clearing and litter picking – could this be done more regularly? Potential for twice a year.
- Speed Limit extension – to be discussed Item 10 on the agenda
- Village Green – was there a possibility of a “Village Green” with play equipment, agreed no suitable land under Parish Council ownership.
3 members of the public left after the public session.
81 APOLOGIES
There were no apologies
82 DECLARATIONS OF INTEREST
Cllrs Holiday and Williams declared personal interests in item 8 – allotment funds
83 CO-OPTION
It was proposed (Cllr Attkins), seconded (Cllr Holiday) and resolved that Mr G. Crome be co-opted onto the Parish Council. He agreed the co-option and joined the meeting. Clerk countersigned his Declaration of Acceptance as Proper Officer of the Council.
84 VACANCIES
The Clerk confirmed consent to co-opt to fill the vacancies left by Cllr Tucker had been granted from ELDC Elections. No one had yet come forward.
85 MINUTES OF THE MEETING HELD 11th JANUARY 2022
It was resolved that the Chairman sign the minutes of the meeting held 11th January 2022 as a correct record.
86 UPDATE FROM THAT MEETING
The Clerk confirmed the following updates raised in the public session and meeting:
- De fib – this has now been registered
- Archer system put in place to record vehicle speeds on 24th January near the Wheel Inn, however data had been corrupted and would be done again.
- Mud/debris on road – Reported via Fix My Street – Response – no action as this would resolve when weather improved.
- Unsuitable access by lorries Mill Lane – Reported via Fix My Street – Response – no action. Clerk had queried this with the Highways Officer, who was re-looking at the situation.
- Minute 72 – Financial – the Clerk confirmed that Cllr Eyre (ELDC) had offered to donate £250 towards a village bench and the application had been submitted.
87 FINANCE
A) Account for Payment – It was resolved that the following accounts be paid:
Clerks salary & PAYE (Feb/March) £283.22
Clerks expenses (1st April – 31 March – stamps/paper) £ 20.90
B) Valuation of Village Hall – the Clerk explained the Insurance company had requested that the Hall valuation be checked to ensure it was up to date for rebuild costs. It was agreed to appoint local estate agent/valuer to do this for the Council.
88 USE OF ALLOTMENT FUNDS FOR “THE POOR” AS PER THE TERMS OF THE CHARITY
After much discussion on the difficulties in defining those most in need of assistance, confidentiality matters, and how to administer payments it was agreed to defer this for the time being, and members would consider ways of compliance with the terms of the charity which states that allotment rents be used for the 2benefit of the poor of the village”.
89 QUEENS JUBILEE
The application for Road Closure had been submitted; the joint group had met to discuss ideas and a flier distributed around the village. It was confirmed that a tombola could be held, and they group had many ideas to consider including a hog roast organised by Cllr Bradley.
90 HIGHWAYS MATTERS
Cllr Holiday had been and measured the width of the road on the bend from Gunby approaching the village, and had done some internet research which led him to believe that roads of 5m width should have restricted speed limits and not be subject to the national limit of 60mph. The road was also breaking away on the bend. It was agreed that the Clerk contact Lincolnshire County Council to ask it to look at extending the 30mph to incorporate that bend.
91 PLANNING
There were no applications or decisions.
92 CORRESPONDENCE
There was none
93 ANY OTHER MATTERS
- Local resident wished to donate a bench to the village on behalf of Help for Heroes, this was agreed.
- Consideration to look at planting at the entrances to the village, by the village signs. Clerk to contact LCC regarding consent for this.
- Resident offered to pay for a Cherry Tree to be planted, agreed this could go on the grass area opposite the Village Hall.
94 DATE OF NEXT MEETING
This was agreed as 3rd May 2022, to be the Annual Council Meeting preceded by the Annual Parish Meeting.
95 CLOSED SESSION
It was resolved that the Council move into Closed Session to discuss the following item.
96 TENDERS
It was resolved that the grass cutting contract be awarded to Contractor C. Also to ask for quote to trim back hedges.
There being no further business the meeting closed at 8pm