Annual Council Meeting 3rd May 2022
WELTON LE MARSH PARISH COUNCIL
MINUTES OF THE COUNCILMEETING
HELD 3RD MAY 2022
PRESENT:
Cllrs Holiday, Bradley and Williams
Cllr Eyre (ELDC)
There was no public session prior to this meeting as it followed the Annual Public Meeting.
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Holiday) and seconded (Cllr Bradley) that Cllr M. Williams be elected Chairman for the forthcoming civic year, and he accepted. There were no further nominations. It was therefore resolved that Cllr William be elected as Chairman.
2. CHAIRMANS DECLARATION OF ACCEPTANCE
Cllr Williams signed his Declaration of Acceptance of position of Chairman, which was counter signed by the Clerk as Proper Officer of the Council.
3. ELECTION OF VICE CHAIRMAN
It was proposed (Cllr Bradley) and seconded (Cllr Williams) that Cllr Holiday take the position of Vice Chairman, and he accepted.
4. APOLOGIES
There were no apologies for absence.
5. DECLARATIONS OF INTEREST
Cllr Holiday declared a personal interest in agenda item 11 (vi) – allotment policy.
6. MINUTES OF THE MEETING HELD 1ST MARCH 2022
It was resolved that these be signed by the Chairman as a correct record.
7. UPDATES
The clerk pointed out the Council has received £250 grant from Cllr Eyre towards a bench, and it was agreed this be ordered.
8. QUEENS JUBILEE UPDATE
A recent meeting had taken place, all was progressing well – Road Closure approved; bales sourced; cones sourced; hog roast to be in place. It was resolved that the Council donate £50 for expenditure, to be reimbursed from Council funds at the next meeting.
9. SPEED LIMIT POLICY
It was agreed to await the results of the Archer Survey, clerk to email Policy to all members.
10. FINANCIAL
A) Accounts for payment:
It was resolved that the following accounts be paid by BACS:
Clerks salary & PAYE (April/May) £283.22
Caretakers salary & PAYE (Jan/Feb/March) £328.12
Auditor fee £ 30.00
Grounds (R. Aldrich) and hedge trimming £298.00
B) It was agreed to remain with Zurich for a five year contract for insurance.
C) It was agreed to appoint Willsons to re-value the Village Hall
D) Audit:
(i) It was resolved that the Chairman sign the Exemption Certificate
(ii) It was resolved that the Chairman sign the Governance Certificate
(iii) It was resolved that the Chairman sign the Accounts Certificate
(iiii) The internal auditors report was noted, with any amendments needing to be carried out to be ratified at the next meeting.
E) The Chairman signed the account book end of year account.
11. ADMINISTRATION MATTERS
It was resolved that the following policies be noted with no review:
Standing Orders
Risk Assessment
Financial Regulations
Asset List
Data Protection
Code of Conduct
It was resolved that the allotment policy be amended, and agreed at the next meeting, to reflect issues raised regarding bonfires. Clerk to circulate amended policy for agreement.
12. CORRESPONDENCE
- Clerks and Councils Direct
- ELDC E News towns and Parishes (emailed to members )
- E mail on Pharmacutical Needs Survey (emailed to members)
- E mail from ELDC explaining why council tax bills indicated a % increase in precept when Parish Council had not increased the precept. This is due to a reduction in ELDC Council tax base Band D equivalent in Welton le Marsh (from 85 properties to 81).
- E mail from ELDC advising of a precept payment error to the Parish Council, an overpayment had been made of £13471.00 (request - £4508.00; receipt £17979.00), this had been repaid back to ELDC.
- Planters – Email from LCC circulated to members asking for more information on design/materials and size; Cllr Bradley to produce sketch and information for the next meeting.
13. ANY OTHER MATTERS/ITEMS NEXT AGENDA
It is noted that the telephone pole stay wires had been removed, but part of the stay remained and now the area has been cleared is a potential trip hazard. Clerk to inform OpenReach/BT.
Next Agenda:
Reimburse funds £50 max to Jubilee committee member
Any amendments/ratifications following Internal Auditor report
Allotments – amended policy; use of funds; building; restrictions on letting and use.
14 DATE OF NEXT MEETING
This was set as 14th June 2022 at 7.30pm
There being no further business the meeting closed at 8.10pm