approved Minutes July 21st 2020
MINUTES OF THE MEETING
WELTON LE MARSH PARISH COUNCIL
21st July 2020
Present: Cllrs Bradley (Chairman); Attkins; Williams
Mrs J. Cooper Parish Clerk
1. APOLOGIES
Apologies with valid reasons were received from Cllrs Tucker, Broughton and Holiday and these were accepted.
2. DECLARATIONS OF INTEREST
There were none
3. NOTES OF THE MEETING HELD 18TH FEBRUARY 2020
It was resolved that these be signed by the Chairman as a correct record.
4. UPDATE ON MATTERS SINCE LAST MEETING
The Council noted actions and resolved to ratify payments made by BACS since the last meeting. Actions and payments were:
Village Hall
Request for contribution towards redecorating received – prices obtained:
£1260
£1650
£800
Suggest asking village hall committee to confirm if these quotes are all like for like and still relevant and consider what contribution the council can make towards the costs at the next meeting (September 2020). It was resolved that the Clerk write to the Village Hall committee to ask if the quotes are still valid and for like for like.
Caretaker for Village Hall has been furloughed from 1st April to 30th June, with the Government reimbursing the Council 80% of her wages. She requested a further furlough for the month of July, and this is in progress – with HMRC system only permitting furlough requests per fortnight.
The upshot of this is:
The Council will invoice the Village Hall committee for Janes salary during 2020 whilst NOT on furlough (i.e. Jan/Feb/March; August/September etc., with July being dependant on reimbursement of 80%. )
The anomaly of the Parish Council administering the caretakers PAYE as employers was raised, with the question of who actually employs her and who deals with contract and contractual matters was raised, for discussion at the next full council meeting.
Covid – 19
Cllr Tucker has kept the Council informed on the work of the Emergency/community team during the crisis.
Finance
The following accounts have been paid by BACS:
April:
Clerks Salary & PAYE (March) £136.16
Caretakers salary & PAYE (Jan/Feb/Mar) £328.12
Clerks expenses (19/20) £67.37
May:
D. Tucker (reimbursement) £542.77
Clerks Salary & PAYE (May) £136.16
Welton garden services £228.00
Zurich Insurance £466.04
June:
Clerks salary & PAYE (June) £136.16
L. Croft (int. auditor) £ 30.00
Welton Garden Services (o/s) £ 24.00
Welton Garden Services (May) £ 48.00
Caretakers salary & PAYE (80%) £245.19
(April/May/June)
Service charge £ 18.00
The following income has been received:
Precept £4508.00
VAT reimbursement £ 101.00
LCC Grant £ 500.00
Wayleave £ 74.21
ELDC grant (?) £ 500.00
Allotment rents £ 180.00
Village Hall reimburse £1312.42
HMRC JRS £ 245.19
Allotments
Rents have been paid, apart from :
Plot 18 (tenant relinquished plot – now available to re-let)
Plot 26 – occupiers not been to allotments since lockdown.
A full discussion on the allotments and any ideas/thoughts on cultivation or not during the lockdown to be on the agenda for the meeting following this first meeting.
Speed Indicator
This has not been in situ for the period of lockdown, however it is anticipated that normal installation can be resumed.
The pole for the additional siting has been erected – Parish Council to pay £200 towards costs.
5. FINANCE
a) It was resolved that the following payments be made by BACS and cheque:
Clerks salary & PAYE (April & July) £272.32 (by BACS)
(April payment missed)
Welton Garden Services £204.00 (by BACS)
Welton Village Hall (19/20 hire) £ 70.00 (by cheque)
LCC – Erection additional pole £200.00 (by cheque)
b) (i) Exemption Certificate – 19/20
It was resolved that the chairman sign the exemption certificate.
(ii) Governance – 19/20
It was resolved that that the Chairman sign the Governance form
(iii) Accounts
It was resolved that the Chairman sign the Accounts form
6. ANY OTHER MATTERS/ITEMS FOR NEXT AGENDA
Next Agenda:
Allotments
Caretakers employment/contract
7. DATE OF NEXT MEETING
This was set at 22nd September 2020
There being no further business the meeting closed at 8.40pm