Minutes 23rd June
WELTON LE MARSH PARISH COUNCIL
MINUTES OF THE ORDINARY MEETING
HELD 23RD JUNE 2026
Present: Cllrs Williams (Chair); Tong; Crome & Holiday
Mrs J. Cooper (Parish Clerk)
5 Members of the public
During the public session members were pleased to learn the kitchen work had been completed and signed off, the cooker was in place and working. A cleaner was required for the village hall, either a regular weekly clean or a clean after events. Chairman to put notice on Facebook group.
The number of flies was noted, with residents complaining about the amount both in Welton le Marsh and in Candlesby and Alford. Clerk advised that complaints need to be directed to ELDC Environmental Health so that they are aware.
Mr Tucker was congratulated on organising his recent litter pick.
Thanks to the resident who donated a fly catcher to the village hall which proved useful. Village hall rep advised that they wished to put a shelf up near the kitchen door for storage, and that B & Q have a community team who will help with community projects.
12 APOLOGIES
Apologies and valid reasons for absence were received from Cllr Hardcastle and these were accepted.
Cllrs Brooks (LCC) and Eyre (ELDC) also sent apologies.
13 DECLARATIONS OF INTEREST
Cllr Holiday declared a personal interest in agenda item 8 – allotments.
14 MINUTES OF THE MEETING HELD 12TH MAY 2026
It was resolved that these be signed by the Chairman as a correct record.
15 UPDATES FROM THAT MEETING
There were none
16 ANY PARISH COUNCIL ACTIONS FROM ANNUAL PARISH MEETING
Planters – member of the public had volunteered to make and install the planters but it was felt there needed to be a plan forward for maintenance, particularly of any flowers and watering needs. Chairman to ask if there were any volunteers willing to undertake this on possibly a daily basis during summer. If no one came forward, Council to look at other ideas to mark entrance(s) to village.
Discussion on the format of the Annual Parish Meeting, a member of the public felt the meeting was rushed and people did not have time to speak. It was noted that there were two other meetings on the same night and Council to look at holding APM on a separate evening during the statutory period, and to see if a speaker could be engaged.
17 FINANCIAL
It was resolved that the following accounts be paid:
Clerks salary & PAYE (June) £175.11
Internal Audit £ 30.00
The Internal Auditors notes regarding some minor figure corrections and lack of IT policy were noted.
18 VILLAGE HALL
a) Lease progress
Stalled until deeds in the name of the Parish Council or other documents stating ownership could be traced.
b) Work Schedule:
A five year schedule to be produced to cover works required, some of which will be major works and need grant aid (eg replacement windows). Current job to start included painting of guttering and downpipes when weather permitted.
c) Fence – Cllr Holiday reported that parts of the fence around the ground was insecure – working party to be formed to make it safe.
d) There were no further matters.
19 ALLOTMENTS
Chairman confirmed he had put notice on Facebook to invite members of the public to this meeting to put forward any ideas for improvements to the allotments, but no extra members of the public were present.
Clerk read out letter from Charity Commission which stated that the proposed amendment to the aims of the charity were unclear, and reference to beneficiaries as being “for the use of villagers” “for the benefit of villagers” suggests no defined criteria for who can benefit, which differs from the current purpose which is limited to those in need. Charity Commission queried whether in producing the grant scheme the Council was acting solely in its capacity as trustee and in the best interests of the charity, rather than as local authority. Cllr Tong suggested that the Council discussed allotment and allotment trustee matters in a Council meeting rather than a separate Trustee meeting to allow members of the public to be present and to ensure transparency.
It was resolved that a report covering timeline of events, and recommendations for the next step would be produced and discussed in full at the next Council meeting when a final decision could be made on the Charity Commission matter and the need to comply with the aims of the charity in terms of finances.
There were no further allotment matters.
20 PLANNING
There were no applications/decisions
21 EGL 3 & 4
THE Clerk produced and circulated a map for interest showing the route of EGL 3 & 4 and the proposed pylon route and its impact on the village and surrounding area.
22 ANY OTHER MATTERS
Discussion on the defibrillator currently at the Wheel Inn and its future as the pub was up for sale. In order to be prepared should the premises be sold and the new owner not prepared to keep it, a quote was to be obtained from electrician who deals with the village hall ready for if it needed to be moved. To be discussed further at the next meeting.
Some footpaths were reported to be overgrown, path behind Church has now been cut, path through allotments needed strimming. It was agreed to write to owner of path Graves Farm to request it be cut.
23 NEXT MEETING
This was confirmed as 11th August 2026
There being no further business the meeting closed at 8:30pm