Annual Parish Council minutes 12th May 2026
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 12TH MAY 2026
Present: Cllr Williams, Tong, Holiday, S. Faulkner-Smith, Crome
3 Members of the public
Mrs J. Cooper (Parish Clerk)
1 ELECTION OF CHAIRMAN
It was proposed (Cllr Crome), seconded (Cllr Holiday) that Cllr Williams remain in the Chair. Cllr Williams agreed and as there were no further nominations it was resolved that Cllr Williams be elected Chairman for the forthcoming civic year.
He signed his Declaration of Acceptance which was counter signed by the Clerk as Proper Officer of the Council.
2 ELECTION OF VICE CHAIRMAN
It was proposed (Cllr Crome), seconded (Cllr Tong) that Cllr Holiday remain as Vice Chairman. Cllr Holiday agreed and as there were no further nominations it was resolved that Cllr Holiday be elected Vice Chairman for the forthcoming civic year.
3. APOLOGIES
Apologies and valid reasons for absence were received from Cllrs J. Faulkner-Smith and Hardcastle and these were accepted.
Cllr Eyre (ELDC) also sent his apologies.
4. DECLARATIONS OF INTEREST
There were none.
5. MINUTES OF THE MEETING HELD 24TH MARCH 2026
It was resolved that these be signed by the Chairman as a correct record of that meeting.
6. UPDATES
CCTV camera installed at the Village Hall.
Cllr Holiday and volunteers had done the steps to the footpath.
Cllr Holiday and volunteers had done some painting around the village hall, and a volunteer had strimmed the path in allotments.
Village hall jobs to be set out in a five year plan.
Approval was given to Cllr Holiday to purchase replacement plastic guttering for the hall, at a cost of approx. £10.
7. FINANCE
a) Accounts for payment:
It was resolved that the following accounts be paid:
Clerks salary & PAYE inc due back pay (April/May) £548.32
Reimbusement Clerk for CCTV £ 56.70
Village Hall – meetings April 25 – March 26 inc £100.00
R. Aldrich Grasscutting £ 48.00
LALC subs £ 99.58
Zurich Insurance £641.36
Reimbursement Cllr Holiday paint and brushes £ 27.50
b) AGAR audit forms
The Clerk went through the forms and advised the internal auditor had not yet completed the internal audit. This would be reported once received
It was resolved that the Chairman sign the following AGAR forms:
i) Certificate of Exemption
ii) Governance Statement (it was noted that a NO response to Assertion 10 IT Policy was given)
iii) Accounting Statement.
8. ADMIN POLICIES
It was resolved that the following policies be accepted with no amendments:
Standing Orders, Financial Regulations, Asset Register, Code of Conduct, Data Protection Policy, Risk Assessment, Complaints Policy; Recording at Meetings, Public Participation, Planning, Staffing and Allotments
It was also resolved to adopt the IT policy.
9. PLANNING
There were no applications.
Clerk advised that the route for EGL 3 & 4 had been slightly amended.
10 ANY OTHER MATTERS
There were none
11 MEETING DATES FOR NEXT THREE MEETINGS
These were set at 23rd June, 11th August, 22nd September.
12 CONFIRM DATE NEXT MEETING
23rd June 2026
There being no further business the meeting closed at 8.15pm