Minutes 9th May 2023 Annual Council Meeting
WELTON LE MARSH PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 9TH MAY 2023
Immediately following the Annual Parish Meeting
Present; Cllrs Williams, Hardcastle, Cladingbowl, Faulkner-Smith, Holiday and Tong.
Cllr S Eyre (ELDC)
Mrs J. Cooper (Parish Clerk)
6 Members of the public
1 ELECTION OF CHAIRMAN
It was proposed (Cllr Holiday), seconded (Cllr Hardcastle) that Cllr Williams remain in the Chair as Chairman. There were no other nominations and Cllr Williams agreed to the nomination. It was therefore resolved that Cllr Williams be elected Chairman of the Welton le Marsh Parish Council for the civic year 23/24. He signed his Declaration of Acceptance which was countersigned by the Clerk as Proper Officer.
2. DECLARATIONS OF ACCEPTANCE OF OFFICE
All Councillors present had signed their declarations prior to the meeting, and all were counter signed by the Clerk as Proper Officer.
3 ELECTION OF VICE CHAIRMAN
It was proposed (Cllr Tong), seconded (Cllr Hardcastle) that Cllr Holiday remain as Vice Chair. There were no other nominations and Cllr Holiday agreed, it was therefore resolved that Cllr Holiday be elected Vice Chairman of the Welton le Marsh Parish Council for the civic year 23/24.
4. APOLOGIES FOR ABSENCE
Apologies and valid reasons for absence were received from Cllr Crome and these were accepted.
5. DECLARATIONS OF INTEREST IN AGENDA ITEMS
Cllr Holiday declared a personal interest in matters relating to allotments and allotment policies as an allotment holder.
6. MINUTES OF THE MEETING HELD 25th APRIL 2023
It was resolved that the Chairman sign the minutes of that meeting as a correct record.
7. UPDATES
Clerk advised that the council would need to look at additional cheque signatories at the next meeting.
8. FINANCIAL
a) Accounts for payment: It was resolved that the following be paid
Clerks salary & PAYE (May) £153.91
b) Insurance – it was resolved that the insurance quote be accepted and paid
Zurich Insurance £556.70
9. POLICIES
The following policies were discussed and resolved as indicated
Standing orders – approved as presented
Financial Regulations – approved as presented
Asset List – to remove picnic tables in coppice and amend location of benches to “sites within parish”
Code of Conduct – approved as presented
Data protection Policy – approved as presented
General Risk Assessment – approved as presented
Complaints Procedure – approved as presented
Filming/Recording Policy – approved as presented
Public Participation at Ordinary Meetings – approved as presented
Planning applications – policy for applications between meetings – approved as presented
Allotment Tenancy Agreement – to consider having an emergency contact number for any allotment holder having accident on allotments – offer from member of the public to make a notice board to display numbers – Clerk to check Data Protection implications.
Allotment Policy/Rules (contract) – agreed as presented
Allotment Risk Assessment and inspection policy – agreed as presented.
Civility pledge – it was resolved to sign up to the Civility & Respect Pledge.
It was noted that a responsible person to be appointed as Allotment Representative.
10. PLANNING
There were no applications to discuss.
Decision – 537/23 – Beck Lane – Erection of wildlife tower and information board – conditionally approved (to be in accordance with plans, information board to be A2 size and of timber).
11. ANY OTHER MATTERS/ITEMS FOR NEXT AGENDA
Clerk asked if any councillor wished to join the LALC Management Committee – no one was interested
Next Agenda:
Additional Cheque Signatories
Frequency of Meetings
Cabinet/notice board at allotments
12. DATE OF NEXT MEETING
This was agreed as Tuesday 13th June 2023.
There being no further business the meeting closed at 8.30pm